Chapter I. General Provisions
Article 1. General Provisions
- These Regulations define the legal status, purpose, objectives, and functions, structure, accountability of the Quality Assurance Service (hereinafter – the Service) of the State University of Physical Education and Sports of Georgia (hereinafter – the University) and regulate other issues related to its activities.
- The Service is a structural unit of the University, which is guided in its activities by the legislation of Georgia, the Law of Georgia “On Higher Education,” the Law of Georgia “On the Development of Educational Quality,” the “Regulations on the Accreditation of Educational Institutions” approved by Order N99/6 of the Minister of Education and Science of Georgia of October 1, 2010; The “Regulations on the Accreditation of Educational Programs of Educational Institutions” approved by Order N65/n of the Minister of Education and Science of Georgia of May 4, 2011, the legal acts of the University, these Regulations, and other legislative and sub-legislative normative acts.
- The activities of the Service are based on continuous coordinated work with various structures of the University.
- The Quality Assurance Service of the University is accountable to the Academic Council and the Representative Council for its activities.
Chapter II. Purpose, Scope, Objectives, and Functions of the Service’s Activities
Article 2. Purpose, Scope, Main Objectives, and Functions of the Service’s Activities
- Purpose and scope of the Service:
- The purpose of the Service is to create a unified policy and guiding standards for quality assurance in the University in order to promote the planning/implementation of student-oriented educational programs, and the effective planning, evaluation, and continuous development of educational and scientific activities.
- Creation and continuous improvement of an effective internal quality system for the improvement of educational quality in the University, analysis of feedback received through communication with external stakeholders, and promotion of external evaluation.
- The main objectives of the Service’s activities are:
- To promote the enhancement of the quality of teaching and research in the University;
- To evaluate the educational and scientific-research activities of the University;
- Development of tools and methods necessary for evaluating the quality of ongoing educational and scientific-research processes in the University, including through sharing international best practices;
- Promotion of the implementation of modern methods of learning, teaching, and assessment;
- Development of recommendations for the improvement of the University’s educational and scientific-research activities;
- Organization of self-assessment processes for authorization and accreditation;
- Promotion of international cooperation and the integration of the University into the international space.
- The main functions of the Service are:
- Development of effective and transparent mechanisms for evaluating the University’s activities in conjunction with relevant structural units/officials;
- Promotion of the implementation and execution of quality assurance mechanisms for the smooth and effective functioning of the University;
- Leadership of the self-assessment process for authorization and accreditation in cooperation with the Faculty’s Quality Assurance Service and relevant structural units;
- Development of a system for evaluating the productivity/efficiency of the academic staff’s scientific-research activities in conjunction with the Scientific-Research Service and participation in the evaluation;
- Development and implementation of an effective system for evaluating the academic activities of academic/invited staff in close cooperation with relevant structural units;
- Assessment of educational programs and evaluation of the need for their renewal or implementation-related issues, in cooperation with faculties, based on the analysis conducted in accordance with authorization/accreditation requirements and internal quality assurance mechanisms, to implement necessary changes;
- Evaluation of educational programs and syllabi at the stage of educational program development and implementation of relevant activities if necessary;
- After the decision of the Faculty Council, assessment of changes in the educational program, renewal of the program, or compliance of a new program with established standards, and preparation of a relevant conclusion for the Academic Council;
- Provision of information regarding normative requirements for quality assurance and changes made therein to the Quality Assurance Services of the Faculties;
- Promotion of the establishment of a quality culture in the University;
- Establishing communication and cooperation with relevant services of higher education institutions and universities abroad for the formulation of transparent quality control criteria and their assurance methodology;
- Development of recommendations based on the analysis of the results of implemented evaluations and presentation to relevant structural units/officials, evaluation of responses implemented by structural units to recommendations, and/or monitoring of the execution of planned responses, sharing additional recommendations if necessary;
- Determination of the compliance of the University’s organizational structure and management, student support services, personnel management, research, development and other creative activities, material, informational, and financial resources with authorization standards in cooperation with the University’s relevant structures, responsible persons, and interested parties;
- Determination of the compliance of the University’s educational programs with accreditation standards in cooperation with the University’s relevant structures, responsible persons, and interested parties;
- Evaluation of educational programs for Georgian language preparation, teacher training, Bachelor’s, and Master’s degrees in cooperation with interested parties;
- Analysis of educational programs in relation to similar programs at leading Western universities;
- Development of questionnaires for student and staff (academic, scientific, administrative, auxiliary, etc.) surveys, organization of surveys, development of recommendations based on the analysis of survey results to address identified problems;
- Development of recommendations for the Faculty Quality Assurance Service regarding the recognition of student credits;
- Development of the procedure for filling out the state document confirming higher education – the diploma supplement, and supervision of the process of compiling and preparing the diploma supplement for University graduates;
- Ensuring the University’s participation in various university ranking systems worldwide in cooperation with the University’s relevant structures and responsible persons;
- Development of an individual normative act defining the functional activities of the Faculty Quality Assurance Service;
- Development of proposals for draft legal acts of the University related to the educational process, scientific research, authorization, and accreditation within the scope of the Service’s competence;
- Participation in the process of developing draft legal acts of the University related to the educational process, scientific research, authorization, and accreditation;
- Leadership and direction of the Service’s activities;
- Distribution of functions among the Service’s employees (if any) and provision of relevant instructions/assignments;
- Endorsement of documents prepared within the Service;
- Preparation of responses to correspondence received by the Service;
- Submission of proposals regarding the structure, staffing, organization of work, incentives, or disciplinary actions for the University’s Quality Assurance Service;
- Issuance of conclusions on behalf of the Service within its competence;
- Requesting/recommending the improvement of qualifications and retraining of the Service’s employees;
- Exercise of other powers defined by the University’s charter, the Rector’s legal acts, and the resolutions of the Academic Council within the scope of competence.
Chapter III. Structure and Leadership of the Service
Article 3. Structure of the Service
- The Service is a management body of the University, which is headed by the Head of the Service.
- The Head of the Quality Assurance Service of the University is approved by the Representative Council upon the nomination of the Academic Council. The Head of the Quality Assurance Service of the University is appointed for a term of 4 years. The requirements for the Head of the Quality Assurance Service are determined by the Academic Council of the University.
- The positions defined for the Service in the University’s staff schedule are: Head of Service, Chief Specialist, and Senior Specialist.
- The Deputy Head and Specialists of the Service are appointed and dismissed by the Head of the University Administration. They are accountable to the Head of the Service.
- In case of temporary absence of the Head of the Service (leave, business trip, illness, absence for more than 2 days), as well as upon instruction from the Head of the Service, their duties are performed by the Deputy Head of the Service or the Chief Specialist.
- The functions of the Chief and Senior Specialists of the Service are defined by their job descriptions.
Article 4. Head of the Service
- The Head of the Service:
- Manages and directs the activities of the Service;
- Directs the activities focused on improving the quality of ongoing educational and scientific-research processes in the University;
- Directs the process of developing tools and methods necessary for evaluating the quality of ongoing educational and scientific-research processes in the University, including through sharing international experience;
- Ensures the systematic evaluation of the quality of the University’s educational and scientific-research activities, as well as the development of personnel involved in these activities;
- Organizes self-assessment processes for authorization and accreditation;
- Is responsible for the fulfillment of the functions and objectives assigned to the Service;
- Distributes functions among the Service’s employees, gives them relevant instructions and assignments;
- Controls the performance of functions by the Service’s employees;
- Periodically hears reports from the Service’s employees on their work performed;
- Endorses documents prepared within the Service within their competence;
- Distributes correspondence received by the Service;
- Submits a report on the Service’s activities to the Rector of the University;
- Issues conclusions on behalf of the Service within their competence;
- Requests/recommends the improvement of qualifications and retraining of the Service’s employees;
- Represents the Service in relations with other management bodies, faculties, and other structural units of the University, and within their competence, in agreement with the Rector of the University, represents the University in relations with third parties;
- Leads the development and execution of short-term and long-term work plans of the Service;
- Issues an individual legal act – an order – within the scope of their authority;
- Is authorized to participate in the selection process of students participating in international exchange programs;
- Exercises other powers defined by the University’s charter, this Regulation, and the legislation of Georgia.
Chapter IV. Concluding Provisions
Article 6. Procedure for Amending and Supplementing the Regulations
Amendments and additions to the Regulations of the Service are made in accordance with the procedure established by the legislation of Georgia.
Article 7. Reorganisation and Liquidation of the Service
The reorganization or liquidation of the Service is carried out in accordance with the procedure established by the legislation of Georgia.
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